Privacy and Cookies Policy

Effective date: 14. 04. 2026

This Privacy and Cookies Policy explains how we collect, use, store, and protect personal data when you use the Mendel Genetics Conference website at https://www.mendelconference.com/.

The website is operated by Společně, o.p.s., Mendlovo nám. 1a, 603 00 Brno, Czechia.
For privacy-related questions, you can contact us at info@spolecne.info.

Who we are

The controller of personal data processed through this website is Společně, o.p.s., with its registered address at Mendlovo nám. 1a, 603 00 Brno, Czechia.
This website is used to provide information about the Mendel Genetics Conference and to enable visitors to contact the organizer.

What personal data we collect

We may collect the following personal data through the contact form:

First name and last name.
Email address.
Organization name.
Any other information you voluntarily include in your message.

We do not collect special categories of personal data through the contact form unless you choose to provide them yourself.

Why we process your data

We process personal data for the following purposes:

To respond to your message or inquiry.
To communicate with you about the conference or related organizational matters.
To keep an internal record of submitted inquiries.
To protect our legitimate interests, such as website security, record-keeping, and handling communication properly.
To comply with legal obligations where applicable.

Legal basis for processing

We process your personal data on the following legal bases under the GDPR:

Consent, where you actively submit the contact form and confirm your agreement through the consent checkbox.
Legitimate interest, where necessary to handle communication, keep internal records, and ensure the proper functioning and security of the website.
Legal obligation, where we must retain or disclose certain data under applicable law.

How contact form data is stored

Data submitted through the contact form is stored in the WordPress website database and is accessible in the website administration interface.
Submitted data may also be exported from the administration area in text format for further organizational use.

We limit access to personal data to authorized persons only.
We take reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure.

How long we keep your data

We keep personal data only for as long as necessary for the purpose for which it was collected, or for as long as required by applicable law.

As a general rule:

Contact form submissions are kept for the period necessary to manage communication and related conference administration.
Exported records may be retained longer where needed for legitimate organizational or administrative purposes.
Data may be deleted earlier if you withdraw your consent and there is no other legal basis for further processing.

Recipients of personal data

We do not sell your personal data.
Personal data may be made available only to persons or service providers who need it for website administration, conference organization, or legal compliance.

These may include:

Authorized members of the organizer’s team.
Website administrators or technical service providers.
Public authorities, if disclosure is required by law.

International transfers

We primarily process personal data within the European Union or European Economic Area.

If any personal data is transferred outside the EU/EEA, we will ensure that appropriate safeguards are in place as required by the GDPR, such as adequacy decisions or standard contractual clauses.

Under the GDPR, you have the right to:

Request access to your personal data.
Request correction of inaccurate or incomplete personal data.
Request erasure of your personal data, where applicable.
Request restriction of processing.
Object to processing based on legitimate interests.
Withdraw your consent at any time, where processing is based on consent.
Request data portability, where applicable.
Lodge a complaint with your local data protection authority.

To exercise your rights, contact us at info@spolecne.info.

Cookies

Our website uses cookies and similar technologies to ensure proper functionality, measure traffic, and improve the user experience.

Cookies are small text files stored on your device when you visit a website.
Some cookies are necessary for the website to work properly, while others are used only if you give consent.

Types of cookies we use

Cookie type	Purpose
Necessary cookies	Required for basic website operation, security, and consent management.
Analytics cookies	Used to measure website traffic and understand how visitors use the website through Google Analytics 4.
Third-party content cookies	May be set in connection with embedded third-party services, such as Mapy.cz maps, where applicable.

Google Analytics 4

We use Google Analytics 4 to understand how visitors use the website and to improve website performance and content.

Google Analytics may collect information such as:

Pages visited.
Time spent on the website.
Approximate location based on IP-derived data.
Device and browser information.
Interaction and navigation data.

Google Analytics cookies are activated only after you give consent through the cookie banner.
If you do not provide consent, analytics cookies will not be stored on your device.

Where applicable, IP anonymization or comparable privacy settings should be enabled in the analytics configuration.

Mapy.cz embed

This website may display an embedded map provided by Mapy.cz.

The embedded map is used only to display location information.
Depending on how the embedded content works, Mapy.cz may process technical data such as your IP address, browser information, or other data necessary to load the map.

If the embedded map places cookies or accesses your device, this should be treated as third-party content and managed through the cookie consent mechanism where required.

When you first visit the website, you will be asked to choose whether to accept or reject non-essential cookies.

You can typically:

Accept all cookies.
Reject non-essential cookies.
Change your preferences later through the cookie settings tool, if available.

Necessary cookies do not require consent because they are essential for the website to function.

How to manage cookies

You can manage cookies in several ways:

Through the cookie banner or consent settings on the website.
Through your browser settings, where you can block or delete cookies.
By using browser extensions or privacy settings that limit tracking technologies.

Please note that disabling necessary cookies may affect website functionality.

Third-party services

This website may rely on third-party services for analytics and embedded content.
These services may process certain technical data independently in accordance with their own privacy policies.

We recommend reviewing the privacy information of:

Google Analytics / Google.
Mapy.cz / Seznam.cz.

Data security

We use reasonable technical and organizational measures to secure personal data against unauthorized access, alteration, disclosure, or destruction.

However, no method of transmission over the internet or method of electronic storage is completely secure.
For that reason, we cannot guarantee absolute security.

Changes to this policy

We may update this Privacy and Cookies Policy from time to time to reflect legal, technical, or organizational changes.

The latest version will always be published on this website with the updated effective date.

Contact

If you have any questions about this Privacy and Cookies Policy or about how we process personal data, please contact:

Společně, o.p.s.
Mendlovo nám. 1a, 603 00 Brno, Czechia
Email: info@spolecne.info